Terms of Reference of the Advisory Board

Mandate of the Independent Advisory Board for Supreme Court of Canada Judicial Appointments for Quebec Seats and Terms and Conditions of Appointment of Members

Mandate

1 The Independent Advisory Board for Supreme Court of Canada Judicial Appointments for Quebec Seats (Advisory Board) is an independent and non-partisan body whose mandate is to provide non-binding, merit-based recommendations to the Prime Minister on appointments to the Supreme Court of Canada in relation to the three seats that must be filled by persons who are appointed from among the judges of the Court of Appeal or of the Superior Court of the Province of Quebec or from among the advocates of that province, as provided for in section 6 of the Supreme Court Act.

Composition of the Advisory Board

2 (1) Advisory Board members are appointed during pleasure under paragraph 127.1(1)(c) of the Public Service Employment Act as special advisers to the Prime Minister.

(2) The Advisory Board is to consist of

(a) the Chair of the Independent Advisory Board for Supreme Court of Canada Judicial Appointments;

(b) a member nominated by Canada's Minister of Justice;

(c) two members, at least one of whom is not an advocate or barrister, nominated by Quebec's Minister of Justice;

(d) a practising member in good standing of the Barreau du Quebec, nominated by the Barreau du Quebec;

(e) a practising member in good standing of the Barreau du Quebec, nominated by the Quebec Branch of the Canadian Bar Association;

(f) a retired Quebec judge of a Quebec superior court or of the Supreme Court of Canada, nominated by the Canadian Judicial Council; and

(g) a legal scholar nominated by the deans of the law schools of Quebec and of the Faculty of Law, Civil Law Section, of the University of Ottawa.

(3) All nominees to and members of the Advisory Board must be functionally bilingual.

(4) The Chair of the Independent Advisory Board for Supreme Court of Canada Judicial Appointments is also the Chair of the Advisory Board.

(5) Any of the other members of the Independent Advisory Board for Supreme Court of Canada Judicial Appointments may be appointed as a member of the Advisory Board if he or she meets the requirements of any of paragraphs (2)(b) to (g) and of subsection (3).

Length of Terms

3 (1) Advisory Board members are to be appointed for terms of up to five years, which terms may be renewed for one or more further terms.

(2) The Advisory Board is to be convened at the discretion and at the request of the Prime Minister.

Support

4 The Office of the Commissioner for Federal Judicial Affairs is to provide support to the Advisory Board and will be responsible for administering the application process. ·

5 The Commissioner for Federal Judicial Affairs, or his or her delegate, is to act as an ex officio secretary to the Advisory Board.

Recommendations

6 (1) In accordance with this mandate, the Advisory Board must submit to the Prime Minister for his or her consideration, within the time period specified by the Prime Minister on the convening of the Advisory Board, the names of at least three, but up to five, qualified and functionally bilingual candidates for each judicial vacancy for which the Advisory Board is convened.

(2) The Advisory Board must provide an assessment of how each of those candidates meets the requirements of the Supreme Court Act and the extent to which they meet the criteria established by the Prime Minister, and any additional reasons in support of their candidacy.

7 The Prime Minister may request that the Advisory Board provide names of additional qualified candidates who are functionally bilingual.

Recommendation Process

8 Advisory Board members must

(a) at all times, observe the highest standards of impartiality, integrity and objectivity in their consideration of all candidates;

(b) review applications received from candidates and actively seek out qualified candidates;

(c) meet as required to assess candidates and engage in deliberations;

(d) be guided by the criteria established by the Prime Minister;

(e) consult with the Chief Justice of Canada and any key stakeholders that the members consider appropriate;

(f) in establishing a list of qualified candidates, seek to support the Government of Canada's intent to achieve a gender-balanced Supreme Court of Canada that also reflects the diversity of members of Canadian society, including Indigenous peoples, persons with disabilities and members of linguistic, ethnic and other minority communities including those whose members' gender identity or sexual orientation differs from that of the majority;

(g) comply with the Conflict of Interest Act and the Ethical and Political Activity Guidelines for Public Office Holders; and

(h) perform their work in either official language of Canada, while respecting the official language of choice of candidates or any other person that the Advisory Board members interact with in relation to the recommendation process.

9 (1) Advisory Board members must declare to the other members any direct or indirect personal interest or professional or business relationship in relation to any candidate, including any gift or other advantage received by the members from the candidate.

(2) If such a declaration is made, the Advisory Board must decide, having regard to the nature of the interest or relationship, whether the member must withdraw from any deliberations about the candidate.

(3) If the Advisory Board decides that the member must withdraw from any deliberations about a candidate, those deliberations are undertaken by the remaining Advisory Board members, provided the number of remaining members is not less than four.

10 Advisory Board members may travel for the purpose of carrying out their mandate.

Confidentiality

11 (1) Advisory Board members must sign a confidentiality agreement as a precondition of their appointment.

(2) Personal information provided to, and deliberations of, the Advisory Board are confidential and must be treated in a manner consistent with the provisions of the Privacy Act.

(3) Advisory Board members must keep confidential any information brought before them in the performance of their functions.

Reporting

12 (1) Within one month after a judge is appointed, the Advisory Board must submit a report to the Prime Minister, in both official languages, that contains information on the carrying out of the mandate, the costs relating to the Advisory Board's activities and the statistics relating to the applications received.

(2) The report may also contain recommendations for improvements to the process.

(3) The report must be made public.

Restriction

13 A member of the Advisory Board is not eligible to be considered for a federal judicial appointment for a period of one year after the day on which he or she ceases to be a member of the Advisory Board.